NACD's Responsible Distribution requires two separate third-party verification processes that are conducted by independent third-party verification firms designated by NACD:
The purpose of the Responsible Distribution Document Verification is to review documented policies and procedures for NACD's Responsible Distribution for all NACD Candidate members and Chemical Handler Affiliates (CHAs). The Document Verification will include:
and will also include (3) randomly selected sections of the Code of Management Practice.
NACD Candidates and CHAs mail their required documents to the designated third party verifier.
|
Calendar Days (following the items indicated above) |
Activity |
|
30 |
The verifying firm completes review of Company Profile, Self-Assessment Report, and requested Responsible Distribution policies and procedures. |
|
35 |
The verifying firm recommends NACD Candidate or CHA for a verification “pass” and notifies NACD OR the verifying firm notifies applicant with a request for additional documentation or corrective action recommendation (applicant has 30 calendar days to submit additional documentation to verifying firm). |
|
65 |
Last day for NACD Candidate or CHA to submit additional documentation that was requested (if previously indicated by verifying firm). |
|
75 |
The verifying firm completes review of additional documentation (if indicated by verifying firm) that was requested, verifies resolution of request or corrective action recommendation, or issues a failed verification (and informs NACD). The verifying firm issues Document Verification certificate to applicant and copies NACD on status. |
Note: 'Calendar Days' represent the last day on which these requirements can be met.
NACD's on-site third-party verification process is required of each NACD member at one of its distribution locations. Responsible Distribution verification is conducted by an independent, third-party verifier(s) against a standard specifications document based on the Responsible Distribution Guiding Principles and a Code of Management Practice. Responsible Distribution verification IS NOT an inspection against a rigid set of Yes/No questions that leave no flexibility for response. For example:
NACD members and Chemical Handler Affiliates (CHAs) will began the fifth Responsible Distribution verification cycle on January 1, 2014 with on-site verifications. NACD initially contacts members and CHAs and the verifiers will follow up. The fifth cycle is the most robust and rewarding for NACD members, who expect to receive a more thorough assessment of their Responsible Distribution verification implementation and of their approach to environmental, health, safety, and security management.
For document verification, each applicable Candidate and Chemical Handler Affiliate will enter into a contractual agreement directly with one of the verifying firms below, assigned by NACD, that will identify payment terms and specifics regarding confidentiality and indemnification. All costs associated with the compliance verification process will be the sole responsibility of each member company as outlined in the contract. The cost for the initial document verification review will be $690 (effective January 1, 2013) . A member company will incur an additional charge for re-evaluation if it is found to be non-compliant after the initial review and sixty-day period of corrective action.
The same verifiers are contracted by NACD for thid party site verification. For more information, including costs, please contact NACD.
|
Compliance Solutions Group |
Eagle Group USA |
Be sure to visit the Responsible Distribution Resources page for more helpful information and assistance.